Built for Meals on Wheels

Lightweight billing, designed for the way your branch actually bills.

Import your counts, generate per-recipient statements, track paper-check payments — the billing your branch already does, finally in one tool.

Pilot at your branch See how it works →
  • No credit cards, ever
  • QuickBooks-style statements
  • Multi-branch ready
app.mealcounts.com
Why lightweight

Built around what your branch actually does.

Most accounting software is sold to dentists, plumbers, freelance designers — and the rest of you. Mealcounts is sold to one kind of buyer: a Meals on Wheels branch that prints monthly statements and waits for paper checks.

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No payment processing

We don't take credit cards because you don't take credit cards. Recipients pay by paper check, money order, or cash. Mark them paid in two clicks.

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No general ledger

No journals, no tax forms, no chart of accounts. Mealcounts does statements and payments. Your tax accountant does taxes.

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No bloat

Every screen exists because a biller needed it. There's no "Reports" menu with 47 reports you'll never run, no "Estimates" tab pretending to be useful.

How it works

Your monthly billing run, in three steps.

  1. .zip
    1

    Upload your monthly export

    Drop your monthly billing export. Mealcounts matches each line to a recipient, adds anyone new automatically, flags anything ambiguous, and shows you the full staged diff before a single charge is posted.

  2. 2

    Review & commit

    Resolve any flagged rows, add manual line items (cooler fees, refunds, pricing corrections), and commit when it looks right. Imports are append-only, so you can always see what came from where.

  3. 3

    Generate & mail statements

    Select your active recipients and generate. Mealcounts produces a QuickBooks-style statement PDF for each, plus a single merged PDF ready for batch printing. Print, mail, done.

See it

The whole thing, in plain sight.

One list of recipients, one running balance each, and a monthly import that does the tedious part. No general ledger to learn.

app.mealcounts.com/customers
One list, every recipient

One list, every recipient

See everyone you bill in a single searchable table — balances, routes, payment type, and tags at a glance. Filter down to one route or a tag like “Email Recipients,” then generate statements for exactly that group.

app.mealcounts.com/reports
Know who owes what

Know who owes what

Outstanding balances, payments received, and revenue — each a one-click report that exports to CSV so you can reconcile against the bank, PayPal, or your meal-delivery system. Run the receivables report before every billing cycle so nothing slips through.

app.mealcounts.com/customers
A running ledger for every recipient

A running ledger for every recipient

Open anyone to see every charge and payment in order, with a running balance. Post a check payment in two clicks — and because corrections are posted as adjusting entries, the history always ties out. No editing the past, ever.

app.mealcounts.com/settings
Statements that fit your envelopes

Statements that fit your envelopes

Calibrate the address blocks to your #10 double-window envelopes once, with a live preview that shows exactly where the return and recipient addresses land. After that, every statement lines up — no more taping test prints to the window.

Features

The small list of things you actually need.

Mealcounts is deliberately short. Here's what it does — and what it intentionally won't try to do for you.

Per-recipient running ledger

Every charge and payment, in order, with a running balance. Open one recipient and see their whole history.

QuickBooks-style statements

PDFs that look like what your billers already mail. Detachable remittance, balance-forward, due date — same shape, modern tool.

Bulk generation & printing

Select 100 recipients, click generate, get a ZIP and a single merged PDF. Print the merged file straight to your office printer.

Bill-to addresses

Third-party-pay recipients (kids in another city paying for a parent's meals) get a "c/o" line and a separate mailing address.

Paper-check payment tracking

Mark checks, money orders, and cash as they come in. Sequential payment numbering so your records line up with your deposits.

Tags & saved filters

Label recipients however you bill — "email recipients," a route, a payer group — then filter to exactly that set and generate statements for just them.

Envelope-window alignment

Statements fold into a #10 double-window envelope. Calibrate the address blocks to your envelopes once, with a live preview, and they line up every time.

Multi-branch ready

Each branch is its own tenant. Customers, charges, and statements stay completely separate — share Mealcounts across a region without sharing rosters.

Now in pilot

Run your billing from one tool,
not a spreadsheet and a copy of QuickBooks.

Mealcounts is piloting with a few Meals on Wheels branches. If yours mails monthly statements and would rather not pay for full accounting software you barely use, we'd love to talk.

Email us about a pilot No demo gauntlet. One short call.