Built for Meals on Wheels

Lightweight billing, designed for the way your branch actually bills.

Import your counts, generate per-recipient statements, record payments however they arrive — the billing your branch already does, finally in one tool.

Pilot at your branch See how it works →
  • Records any payment method
  • QuickBooks-style statements
  • Multi-branch ready
Why lightweight

Built around what your branch actually does.

Most accounting software is sold to dentists, plumbers, freelance designers — and the rest of you. Mealcounts is sold to one kind of buyer: a Meals on Wheels branch that prints monthly statements and tracks what comes back.

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No payment processing

Mealcounts never moves money — you already have ways to get paid. However a recipient pays, you record it here in two clicks and the balance updates.

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No general ledger

No journals, no tax forms, no chart of accounts. Mealcounts does statements and payments. Your tax accountant does taxes.

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No bloat

Every screen exists because a biller needed it. There's no "Reports" menu with 47 reports you'll never run, no "Estimates" tab pretending to be useful.

How it works

Your monthly billing run, in four steps.

  1. .zip
    1

    Upload your monthly export

    Drop your monthly billing export. Mealcounts matches each line to a recipient, adds anyone new automatically, flags anything ambiguous, and shows you the full staged diff before a single charge is posted.

  2. 2

    Review & commit

    Resolve any flagged rows, add manual line items (cooler fees, refunds, pricing corrections), and commit when it looks right. Imports are append-only, so you can always see what came from where.

  3. 3

    Generate & mail statements

    Select your active recipients and generate. Mealcounts produces a QuickBooks-style statement PDF for each, plus a single merged PDF ready for batch printing. Print, mail, done.

  4. 4

    Record payments as they come back

    A check in the mail, a card charged somewhere else, an ACH deposit — enter it against the statement and the balance updates on the spot. The ledger always shows who's paid, who's short, and who hasn't sent anything yet.

See it

The whole thing, in plain sight.

One list of recipients, one running balance each, and a monthly import that does the tedious part. No general ledger to learn.

app.mealcounts.com/customers
One list, every recipient

One list, every recipient

See everyone you bill in a single searchable table — balances, routes, payment type, and tags at a glance. Filter down to one route or a tag like “Email Recipients,” then generate statements for exactly that group.

app.mealcounts.com/reports
Know who owes what

Know who owes what

Outstanding balances, payments received, and revenue — each a one-click report that exports to CSV so you can reconcile against the bank, PayPal, or your meal-delivery system. Run the receivables report before every billing cycle so nothing slips through.

app.mealcounts.com/customers
A running ledger for every recipient

A running ledger for every recipient

Open anyone to see every charge and payment in order, with a running balance. Post a payment in two clicks — and fix a mis-keyed one just as fast: edit it in place, or delete it outright if it never should have been there.

statement.pdf
Statements that fit your envelopes

Statements that fit your envelopes

The return and recipient addresses are positioned for a standard #10 double-window envelope — the same geometry QuickBooks prints to. Fold in thirds, drop it in, seal. Nothing to measure, nothing to calibrate, no taping test prints to the window.

Features

The small list of things you actually need.

Mealcounts is deliberately short. Here's what it does — and what it intentionally won't try to do for you.

What it won't do: process payments · replace your accounting · plan menus · manage delivery routes. Deliberately.

Pricing

Free while we pilot.

We'd rather set pricing with our first branches than guess at it beforehand. Pilot branches help decide what's fair — and won't be surprised by a bill.

$0 during the pilot
  • Every feature on this page
  • Unlimited recipients and statements
  • Setup help and data import
  • Direct line to the person building it
Pilot at your branch

No card to start, no auto-renewal, no contract. When pricing is set, you'll hear it from us first and decide then.

Now in pilot

Run your billing from one tool,
not a spreadsheet and a copy of QuickBooks.

Mealcounts is piloting with a few Meals on Wheels branches. If yours mails monthly statements and would rather not pay for full accounting software you barely use, we'd love to talk.

Email us about a pilot No demo gauntlet. One short call.